Integrated back office software for all types of independent hospitality units and hospitality chains
Web Prol’IFIC is a unique hospitality back office system that complies with both the Uniform System of Hospitality Accounting and Statutory Reporting. It is web based and hence, can be deployed on-site, hosted at a chain data centre or can be used as a service. It is a rare integrated materials and financial accounting system and offers all that you can expect from a contemporary software.
Web Prol’IFIC automates tasks like computing purchase & consumption journals, allocating costs to departments, amortising pre-paid expenses or revenues, etc.
As a central service, Web Prol’IFIC allows chains to use skilled back office resources as a shared service, thus reducing cost of back office transaction processing.
Install anywhere use anywhere
Independent hospitality units may install Web Prol’IFIC at their premises or may use it as a cloud service offered by Prologic First. Hospitality chains may install Web Prol’IFIC as a shared service and enterprise system in a data centre or may opt to use Prologic First’s cloud services. Users may access Web Prol’IFIC from any location, subject to authorisation, using broadband Internet.
One System, Multiple Functions
Web Prol’IFIC is used for purchasing, inventory, F&B costing, back office accounting and bank reconciliation. It is interfaced with multiple 3rd party systems including the leading PMS, POS, payroll and other sales invoicing and cost recognition systems. Data flows across systems accurately, with minimal manual intervention. Web Prol’IFIC is the more efficient way to manage your back office.
Innovative Never Before
innovative never before functionality
Prologic First has leveraged the latest in software technology to include powerful new features in Web Prol’IFIC. For example – ability to upload data into the system using Excel spreadsheets, generate alerts by email or SMS under user defined conditions, mobile approvals & receiving, work flow for inter-unit reconciliation and more.
For Hospitality Chain
Enterprise Applications For Hospitality Chain
Being a multi-property system, Web Prol’IFIC provides IT support for many chain functions. For example – central purchase, transparency in slow moving stocks across units, central library of recipes, centralised F&B costing as a service for all units, consolidated view into debtors & creditors, inter-unit accounts reconciliation and financial consolidation & benchmarking.
Nearly Paperless Operations
Vouchers are printed only on demand, supporting documents are scanned & attached with the relevant transaction, reports may be viewed on screen or may be distributed electronically by email, historical records are catalogued & archived electronically and may be retrieved easily. Paperless operations means reduced environmental damage and reduced cost of transaction processing.
proven and cost effective
Except when used as an on-site system, Web Prol’IFIC reduces up-front investment in IT infrastructure. By enabling shared services, needing low cost data network, reducing manual inputs and through minimal use of paper, Web Prol’IFIC reduces cost of operations. This has been proven at more than 600 international sites.
Web Prol’IFIC is a versatile integrated software solution that meets the requirements of diverse hospitality businesses.
Limited service lodging properties may use only the accounting module of Web Prol’IFIC. The module includes the sales / debtors ledger, purchase / creditors ledger, general ledger, petty cash accounting and bank reconciliation.
With incremental investment and manual effort, full service hotels and resorts may use the integrated purchase, inventory, F&B costing and works order accounting features to improve cost control.
The functionally rich purchase, inventory and F&B costing modules are suited to independent F&B businesses that are larger and/or more complex in operations. Web Prol’IFIC provides cost control features that are invaluable for F&B profitability.
Food & Beverage chains with central or regional commissaries and/or warehouses may use Web Prol’IFIC to computerise their operations. In addition to the usual features of materials management and costing, Web Prol’IFIC provides features for accounting of semi-finished & finished items, inter-units transfer & reconciliation of materials and accounting of transit, warehouse & unit losses.
Hotel and apartment chains that want to optimize back office expenses at the operating units, will be able to do so by centralizing IT infrastructure & services. They can also use skilled back office resources more optimally by providing shared back office services to the units.
Apart from reduced operating costs, Web Prol’IFIC provides chains the means to make multi-property operations more efficient. It enables central purchase operations, helps in inter-unit accounting reconciliation, adds transparency to materials & cost metrics and allows fast consolidation & benchmarking of periodic financial performance.
Web Prol’IFIC offers a membership accounting module that can be used to store a database of members, for periodic membership invoicing, to account for packages sold, to limit access to the facility only to subscribed members and to monitor membership usage.When used with other Prologic First software, the module forms the core of a fully integrated club management software system.
Two out of 5 Web Prol’IFIC users use the system interfaced with 3rd party PMS, POS and other invoicing or cost recognition systems. It offers open interfaces for integration with ever more 3rd party products.
There are two major flavours of Web Prol’IFIC.
1. A Standard version, intended for use at individual hotels and units of a hotel chain.
2. An Enterprise version that allows multi-property operations, transactions and consolidation.
Each version is built from modules / products, some of which may be unbundled.
Each of the modules offers open interfaces to enable 3rd party products to post transactions. Web Prol’IFIC also offers interfaces with specific 3rd party PMS, POS, etc.